Summary

This document provides an overview of the various roles a user can be within a club within the Delco Soccer League website.  Some of the roles are simply used to identify various members of a club and have no special rights to the various functions on the website.

Other roles, such as Delegate have very specific capabilities.  These capabilities are detailed below.

roles

1. assistant coach
2. club president
3. club registrar
4. delegate
5. field coordinator
6. head coach
7. team manager

What can everyone do?

Every person who creates an account on the website has the basic ability to login into the website and manage their profile immediately.

The club president role does not come with any special capabilities.  It is simply used to identify who the club's president is to the League.

The delegate and club registrar roles provide instant access for this person to be able to manage all aspects about the club and teams within the club for the purpose of registration, game reporting, team management, and various other tasks.

The field coordinator has rights immediately, which allow the person the ability to access field information and register fields for the club.

The head coach, assistant coach, and team manager roles only provide access to team specific functions, such as team registration, game reporting, and team management only if the person is listed as a primary or secondary contact or the head coach of a team.

Managing a user's profile

It is important to note that each user has the ability to change any of their profile information, which includes, address, phone numbers, email addresses.

However, delegates and club registrars do not have the ability to change an individual's profile information.  Furthermore, only a delegate or club registrar can manage a user's roles within the club with the exception of Delegate.

Note:  To change a club's delegate an email must be sent to the league's president

Assistant Coach

The assistant coach role both identifies to the league an assistant coach for a team.  Secondly, if an assistant coach is associated to one or more teams within a club that person will have access to the Team Officials Access page on the website.

Note: In order to be added to a team's contact either an existing contact or the club's delegate or registrar must add your name as a contact for the team.

Functions that can be performed (when associated to a team) include:

• Season Manager - this page shows the user the standings and schedule for a given team for a given season.  Functions that can be performed from this page include
• Report Game - this is used to report the results of a game and to report any incidents that may have occurred during the game.
• Incident Report - this will show you the details of any incident reported for a game
• Manage team - allows the user the ability to change the team's name and any of the 3 available contacts for the team

Note:  If you remove yourself as a contact for your team you will no longer have access to the above functions.  To reestablish yourself as a contact ask your delegate or team's primary contact.

Club President

The club president role has no specific functions at this time.  However, it is used by the league to identify each club's president, which may be used for sending emails or contact information as required by the league.

Club Registrar

The club registrar is a unique role that has immediate access to functionality once a user's ID is associated to this role.  The registrar can perform most of the same functions that the delegate can.

However, there are some functions that only a delegate can perform and the league will provide specific communication to the delegate and not the club registrar.

Note:  It is important to understand that the registrar role is provided to help the delegate with standard club management functions and is not intended to be a replacement for the delegate or a backup for specific duties required by the league of the delegate.

Functions that can be performed by the club registrar include:

• Season manager - provides access to every team in the club for any season to perform game reporting and incident management
• Manage club - allows for the editing of the club's profile
• Manage team - allows the user the ability to change the team's name and any of the 3 available contacts for the team
• Manage club resources - allows you to change a user's roles within the club and to disable a user no longer associated to the club
• Change user's password - this allows you the ability to reset a user's password if they cannot.  It will automatically send instructions to the user.
• Cautions & Ejections - allows you to view the list of cautions and ejections handed out to your club during the course of a given season
• Late game reports - provides information regarding games reported after the allowable reporting period (usually 24 hours from the start time of the game)
• Missing game reports - provides information regarding game reports not yet submitted to the league for a given season
• Field Management - allows you to perform the same functions as the field coordinator
• Please see the field coordinator section for details
• Registration - allows you the ability to register the club, fields, and teams.  Also, it provides you the ability to validate alignment requests and final alignment placements.

Delegate

The delegate is a unique role that has immediate access to functionality once a user's ID is associated to this role.  The delegate is the primary point of contact between the league and their club.  Delegates can access most of the functions by clicking the Delegate Access link under the Leagues Members Access link

The delegate role not only includes functions that can be performed on the website.  The delegate has other responsibilities including:

• Attending all league meetings
• Voting on all league proposals
• Primary contact to the league for the club
• Reporting field closings
• Liaison to the club's referee assignor
• Player registration - getting rosters and passes stamped for league play

Functions that can be performed by the club registrar include:

• Season manager - provides access to every team in the club for any season to perform game reporting and incident management
• Manage club - allows for the editing of the club's profile
• Manage team - allows the user the ability to change the team's name and any of the 3 available contacts for the team
• Manage club resources - allows you to change a user's roles within the club and to disable a user no longer associated to the club
• Change user's password - this allows you the ability to reset a user's password if they cannot.  It will automatically send instructions to the user.
• Cautions & Ejections - allows you to view the list of cautions and ejections handed out to your club during the course of a given season
• Late game reports - provides information regarding games reported after the allowable reporting period (usually 24 hours from the start time of the game)
• Missing game reports - provides information regarding game reports not yet submitted to the league for a given season
• Field Management - allows you to perform the same functions as the field coordinator
• Please see the field coordinator section for details
• Registration - allows you the ability to register the club, fields, and teams.  Also, it provides you the ability to validate alignment requests and final alignment placements.

Field Coordinator

The field coordinator is responsible for the registration of fields for use in League play.  Fields can be registered and modified by using the Fields link under League Registration.

Head Coach

The head coach role both identifies to the league the head coach for a team.  Secondly, if a head coach is associated to one or more teams within a club that person will have access to the Team Officials Access page on the website.

Note: In order to be added to a team's contact either an existing contact or the club's delegate or registrar must add your name as a contact for the team.

Functions that can be performed (when associated to a team) include:

• Season Manager - this page shows the user the standings and schedule for a given team for a given season.  Functions that can be performed from this page include
• Report Game - this is used to report the results of a game and to report any incidents that may have occurred during the game.
• Incident Report - this will show you the details of any incident reported for a game
• Manage team - allows the user the ability to change the team's name and any of the 3 available contacts for the team

Note:  If you remove yourself as a contact for your team you will no longer have access to the above functions.  To reestablish yourself as a contact ask your delegate or team's primary contact.

Team Manager

The team manager role identifies to the league the manager for a team.  Secondly, if a team manager is associated to one or more teams within a club that person will have access to the Team Officials Access page on the website.

Note: In order to be added to a team's contact either an existing contact or the club's delegate or registrar must add your name as a contact for the team.

Functions that can be performed (when associated to a team) include:

• Season Manager - this page shows the user the standings and schedule for a given team for a given season.  Functions that can be performed from this page include
• Report Game - this is used to report the results of a game and to report any incidents that may have occurred during the game.
• Incident Report - this will show you the details of any incident reported for a game
• Manage team - allows the user the ability to change the team's name and any of the 3 available contacts for the team

Note:  If you remove yourself as a contact for your team you will no longer have access to the above functions.  To reestablish yourself as a contact ask your delegate or team's primary contact.