Delco League Registration Process Overview

Summary

The purpose of this document is to provide a high-level overview of the registration process for playing in any Delco Soccer League season (fall, winter, spring).  You will find information regarding the general steps, tasks, and results of the registration process.

This document will not provide detailed instructions on how to register a club, team, or field for a season.  Separate documents are available on the Delco website.

Registration Outline

Below are the major tasks and steps taken to complete registration for any given season.  To view details about each step you can either scroll through this document or click on the step to review

1. Registration Opens
2. Register your club
3. Register your teams
4. Register your fields
5. Club and team registration period closing
6. Verify team alignment requests
7. Preliminary alignment approval
8. Alignment Appeals
9. Preliminary home schedules published
10. Final Schedule published

Registration Process

This section provides general details of each step in the process.

Registration opens

The major season in the Delco Soccer League is the fall season, which kicks-off with Annual General Meeting (AGM) usually held at the end of April every year.  The winter and spring seasons do not have any formal kick-off meeting

Each season�s registration period open date will be published on the Delco website on the home page under �Upcoming Events�.  This section shows the 5 closest events.  If you wish to see a full calendar of events you can click the �Calendar� link found on the home page under the �Site map.�

Please note that prior to the registration open date club, team, and field registration will not be available.

Registering your club

The process of registering your club for play in any given season is straight forward.  However, it is a little more involved if you are a brand new club to the Delco Soccer League.

What is a new club?

This is a club that has not registered for league play for any season (fall, winter, or spring) since the fall of 2006.

Registering as a new club

If you are a brand new club you will need to assign a member of your club to the club�s delegate to the league.  Delegate responsibilities and functions are detailed in the appendix.

Once your club has chosen a delegate this person will need to create an account on the Delco website.  The delegate must create an account and register the club before any other member�s of your club can create accounts.

When the delegate has created his/her account this person will have access to register the club.  Registering your club for the first time is simply a matter of creating a club profile.

Once the delegate has registered your club the system will list your club, which will allow new users to create accounts.  Also, the system will enable the team and field registration for your club, which is unavailable until your delegate registers the club for a given season

Registering as a returning club

Existing clubs within the Delco website are required to register the club for each season you have at least 1 team playing.  This requires the delegate to review the club profile, make any changes that are necessary, and select a year/season to register.

Once the delegate has registered your club the system will enable the team and field registration for your club, which is unavailable until your delegate registers the club for a given season

Registering your teams

Once the club is registered for a season, teams can begin to register for the league.  The registration process is the same for new teams to the league or teams that have played in the Delco Soccer League in the past.

New teams should have information regarding the last season they played, which includes the league, age group, division and their record.  Returning teams will have their previous information automatically populated based on their previous season played.

Note:  Returning teams should not create a new team because they will lose their information from previous years.

Registering your fields

Fields must be registered each season.  However, once a facility (e.g. Muncipal Park ) and a corresponding field (e.g. field A) are registered this information remains in the system.  By registering your fields for a given season it will let Delco know what facilities and fields associated to your club are available for play.

How are facilities and fields associated to a club?

When you want to register a facility and field for play you can choose from any facility and field already existing in the system or you can create a brand new facility and field record.  Once you register the facility and field a record is created that associates the facility and field to your club.

What if my club shares a facility and field with another club?

If your club and another club share a facility and a field you do not need to duplicate the facility name, profile information and field information.  All you need to do is select the existing facility and field when registering and the system will note that you are associated to the facility and field.

The system will keep your information regarding field availability, start and end dates for usage separate from any other club sharing your facility and field.  However, only one record for each facility will exist, which will store the address and other generic information.  The same is true for the field, but it will store the size of the field and the available age groups.

How do I register a facility and field that does not already exist in the system?

The same process is used for registering new facilities and fields as it is with existing facilities and fields.  The only difference is you will have to provide the profile information about the facility and the field.

What if I need to register a field during the season?

A common occurrence during any season is the need to add a new field for use during the season.  All you need to do is register the field and it will be available for use.

Club and team registration period closing

Delco Soccer League will predetermine and publish dates for the closing of Club and Team registration for any given season.  If you miss the registration period please contact president@delcosoccer.org for next steps.

Verifying team alignment requests

Just prior to Delco creating the divisions and their participating teams, delegates will be required to double check the requested age groups and divisions for each team.  A form will be available online for performing this check and approving each team�s request.

This step helps to eliminate errors caused by teams not entering the correct information or for any other reason the requested alignment is incorrect.

Preliminary alignment

After Delco completes the process of placing all teams in age groups and divisions these alignments will be available for review on the website.  If a team was placed in a division or age group that the club or team does not want.  The delegate will be able to file an appeal within in a stated timeframe and a reason for the request of changing divisions to the board for review.

Alignment appeals

The Delco alignment committee will review all appeals and make any necessary changes to the divisions as necessary

Preliminary home schedules

Once the alignment appeals are complete Delco begins the process of setting the schedule.  The schedule will be developed with only dates of games and matchups.  Field location and game time will be determined by the home clubs in conjunction with any Delco scheduling constraints.

For example, teams must allow adequate travel time for teams so early morning games cannot be too early for teams traveling more than 1 hour.  Second, game times must be consecutive without a large amount of time off between games.  This is done for the referees benefit.

Delegates will work with their club to fill in the game times and field locations for all home games.  Delegates will complete their schedule online within the Delco website.

Final schedule published

Once all clubs have provided their game times and field locations Delco will do a final review to ensure the game times meet requirements and make any changes necessary (working with the home club),

The final schedule will be available online when complete.